Crafting Your Follow-Up Email
So, you nailed the interview? Awesome! But hold up, you’re not done yet. A follow-up email is your secret weapon to keep you in the game. It’s your chance to say thanks, remind them why you’re the best fit, and maybe even cover anything you missed. Let’s break down why this email is a game-changer and how to make it rock.
Why Bother with a Follow-Up Email?
Sending a follow-up email isn’t just a nice-to-have; it’s a must. Here’s why:
- Say Thanks: It’s polite and shows you appreciate their time. Plus, everyone likes a thank-you note.
- Show You’re Still Interested: This is your chance to say, “Hey, I’m still super excited about this job!” It keeps you on their radar.
- Remind Them You’re Awesome: Highlight your skills and how they match the job. It’s like a mini sales pitch.
- Cover What You Missed: If there was something you forgot to mention, now’s your chance to bring it up.
How to Write a Killer Follow-Up Email
Here’s the lowdown on crafting an email that gets noticed:
- Subject Line: Keep it short and sweet. Something like “Thank You for the Interview” works great.
- Greeting and Intro: Start with a friendly “Hi [Interviewer’s Name],” and remind them who you are and the job you interviewed for.
- Body of the Email:
- Thank Them: “Thanks for taking the time to chat with me.”
- Show Your Interest: “I’m really excited about the opportunity to join [Company Name].”
- Highlight Your Skills: “I believe my experience in [Your Skill] makes me a great fit for this role.”
- Closing the Email: Wrap it up with a strong closing. Something like, “Looking forward to the next steps,” or “Can’t wait to hear back from you.”
- Final Touches: Proofread! No one likes typos. And send it within 24 hours of your interview.
By sending a thoughtful follow-up email, you’re not just being polite; you’re making sure they remember you. Use our follow-up email template to get started, and tweak it to fit your style. Good luck!
Subject Line
The subject line of your follow-up email is your golden ticket to grabbing the recipient’s attention and getting them to open your email. A catchy subject line can leave a great impression and boost the chances of your email being read. Let’s check out some cool subject line ideas and tips for making a killer subject line.
Cool Subject Line Ideas
When you’re coming up with a subject line, keep it short, sweet, and to the point. Here are some cool subject line ideas for your follow-up email after an interview:
- “Thanks for the chat – [Your Name]”
- “Following up on our talk – [Your Name]”
- “Thinking about our conversation – [Your Name]”
- “Excited for what’s next – [Your Name]”
- “Still pumped about the [Job Title] role – [Your Name]”
- “Why I’m a great fit for [Company] – [Your Name]”
- “Thoughts after our meeting – [Your Name]”
- “More on how I can help [Company] – [Your Name]”
- “Let’s keep the conversation going – [Your Name]”
- “Can’t wait for the next steps – [Your Name]”
Make sure to personalize the subject line by adding your name and mentioning the specific job or company to make it more relevant and memorable.
Tips for a Killer Subject Line
To make your subject line pop, keep these tips in mind:
Keep it short: Aim for a subject line that’s clear and straight to the point. Skip the long-winded phrases or extra words that might make it look messy or confusing.
Be professional but friendly: Find the sweet spot between being professional and friendly. You want to show your enthusiasm without coming off too casual.
Use keywords smartly: Drop in relevant keywords like the job title or company name to make it more eye-catching and relevant. This helps the recipient quickly get the gist of your email.
Personalize when you can: If there was a specific topic or discussion during the interview that stood out, mention it in the subject line to make it more personal and memorable.
Avoid all caps or too much punctuation: Using all caps or too many exclamation points can seem aggressive or unprofessional. Stick to proper capitalization and punctuation to keep it polished and respectful.
Crafting a killer subject line sets the stage for your follow-up email and ups the chances of it being opened and read. By using these tips and cool subject line ideas, you can make a strong impression and boost your chances of getting a positive response.
Greeting and Introduction
So, you’ve nailed the interview and now it’s time to send that follow-up email. This is your chance to leave a lasting impression. Let’s get that greeting and intro spot on.
Warm Greeting
Kick things off with a friendly yet professional greeting. Show some appreciation for the interview opportunity. Address the recipient by their title and last name, like “Dear Mr. Johnson” or “Hello Ms. Smith.” If the interview was more laid-back, feel free to use their first name, like “Hi John” or “Hello Sarah.” Match the greeting to the vibe of your interview.
Personalized Introduction
Next, remind them who you are and the position you interviewed for. This helps them remember you and builds a connection. Start by thanking them for the interview and mention something specific you discussed.
Here’s a quick example:
“Dear Mr. Johnson,
Hope you’re doing well. Just wanted to say thanks for the chance to interview for the Marketing Associate role at XYZ Company. It was great chatting about my experience and learning about your innovative marketing strategies during our meeting on [date].”
A warm greeting and a personalized intro set a friendly and professional tone for your email. This paves the way for you to express gratitude, reiterate your interest, and highlight your qualifications. For a full follow-up email template, check out my article on follow-up email after interview template.
Remember, a well-written follow-up email can leave a lasting impression and might just tip the scales in your favor. Stay tuned for the next sections where we’ll dive into expressing gratitude and reiterating your interest and qualifications in the body of the email.
Body of the Email
After your warm greeting and personalized intro, the body of your follow-up email is your chance to say thanks and remind them why you’re the perfect fit.
Expressing Gratitude
Kick things off by genuinely thanking them for the interview. Show that you appreciate their time and the chance to learn more about the job and the company. This shows you’re professional and truly interested.
Here’s a template to get you started:
Dear [Interviewer's Name],I hope you're doing well. I wanted to say a big thank you for the chance to interview for the [Position] at [Company]. It was great chatting with you and getting a better feel for the company culture, vision, and the exciting projects [Company] is working on.I really appreciate the time you took to share details about the role and how it matches my skills and experience. The interview made me even more excited about the possibility of joining the team at [Company]. I'm confident that my [specific relevant skills or experiences] would be a great fit for the [Position] and bring value to [Company].Thanks again for considering my application and for your time during the interview. I'm looking forward to the possibility of working with the talented folks at [Company] and contributing to its growth and success.Best regards,[Your Name]By saying thanks, you leave a good impression and show that you appreciate the opportunity.
Reiterating Interest and Qualifications
Next, remind them why you’re interested in the job and highlight your qualifications. Point out the key skills and experiences that make you a great fit. This is your chance to remind them of your strengths and enthusiasm for the role.
Here’s another template to guide you:
During our chat, I was especially interested in [specific aspect of the role or company] and how it aligns with my passion for [related field or industry]. [Company]'s commitment to [specific value or mission] is inspiring, and I'm excited about the chance to contribute to [Company]'s future success.My experience in [relevant experience or skill], along with my ability to [specific achievement or skill], has prepared me to excel in the [Position]. I'm confident that my strong [specific skills or qualities] would help me make an immediate impact and support [Company]'s goals. I'm eager to bring my expertise and collaborative mindset to the team and help [Company] grow.I'm still very enthusiastic about the opportunity to join [Company] and contribute to its success. If you need any more materials or references to support my application, please let me know. I look forward to hearing from you and discussing the next steps.Thanks again for your time and consideration.Sincerely,[Your Name]In this part, you reinforce your interest and qualifications, leaving a lasting impression and showing your potential value to the company.
Remember to proofread your email before hitting send, make sure to send it promptly, and keep a polite and professional tone throughout. For more tips and examples, check out my article on follow-up email after interview sample.
Wrapping Up Your Follow-Up Email
So, you’ve nailed the interview, and now it’s time to seal the deal with a killer follow-up email. A strong closing statement and a clear call to action can make all the difference, showing your enthusiasm and keeping things professional.
Nailing the Closing Statement
End your email on a high note. This is your chance to remind them why you’re the perfect fit and to thank them for their time. Here are some ideas:
- “Thanks again for the chance to interview for the [position]. I’m excited about the possibility of joining your team and contributing to [Company Name]’s success.”
- “It was great meeting you and learning more about the [position] at [Company Name]. I’m eager to bring my skills and experience to the role.”
- “I’m really excited about the opportunity to join the team at [Company Name]. Thanks for considering me for the [position].”
Keep it short, sweet, and genuine.
Clear Call to Action
A call to action shows you’re serious and ready to move forward. Here are some ways to do it:
- “I’d appreciate any updates on the next steps in the hiring process. Let me know if you need any more materials or references.”
- “If you need any more info or have questions, feel free to reach out. I’m available anytime.”
- “I’m looking forward to discussing how my skills fit the [position]. Let’s schedule a follow-up chat.”
This shows you’re proactive and eager to keep the ball rolling.
Final Touches
Before you hit send, give your email a once-over to catch any typos or errors. Aim to send it within 24-48 hours after your interview. If you don’t hear back, it’s okay to send a polite follow-up to check on your application status. For more tips, check out my article on follow-up emails after no response.
A strong closing statement and a clear call to action can leave a lasting impression and show your professionalism and interest in the job. Good luck!
Final Tips and Etiquette
Want to nail that follow-up email after an interview? Here are some tips to keep you on track.
Proofreading Your Email
Before you hit send, give your email a good once-over. Typos and grammar goofs can make you look sloppy. Here’s a quick checklist:
- Read it a few times, focusing on spelling, grammar, and punctuation.
- Use a spell-check tool to catch any sneaky errors.
- Ask a friend or family member to give it a look.
- Make sure it’s clear, to the point, and free of jargon.
A clean, error-free email shows you pay attention to details and can communicate well.
Timing is Everything
Don’t sit on it. Send your follow-up email within 24-48 hours after the interview. This shows you’re excited and on the ball. Wait too long, and it might seem like you’re not that interested.
Following Up Without Being Annoying
You want to follow up, but you don’t want to be a pest. Here’s how to walk that line:
- Be polite and thank the interviewer for their time.
- Avoid sounding demanding or desperate. Just express your continued interest.
- If you don’t hear back, it’s okay to send a gentle reminder after a week or two. Just don’t overdo it.
These tips will help you stay professional and courteous throughout the follow-up process.
Remember, there’s no one-size-fits-all for follow-up emails. Tailor yours to the situation and the company’s vibe. Need some help? Check out our follow-up email after interview template or follow-up email after interview sample for ideas.
Good luck with your follow-up email! We hope it helps you leave a great impression on your future boss!
