Work events come in many forms, from parties to team building activities or even work conferences. Whatever the event is, managing and coordinating an event for multiple participants can be a challenge and there are important things to think about before you do.
Today we are going to take a look at some of the different things you can research and consider before you head off to a work event with your employees. A lot of elements will go into bringing together an amazing event, and here are some of the considerations you will want to make.
Travel time
First of all, it is important for you to consider how long it will take to reach a certain destination. Timing will determine who will be willing to attend, what mode of transport you take, and whether or not you are able to come back on the same day. Of course, if you aren’t providing travel arrangements for your employees this is a different story, but in most cases you will.
Hotels
If you decide that you’ll need to book a hoel for some or all of your employees for the night, now is the time for you to find the best deal you possibly can. A lot of hotel websites will use location data from a software like TravelTime to help drive you to their websites when you are close to their location. Therefore it might actually be a good idea to do a test trip to your destination ahead of time in order to find the hotels that will provide the best deals for your team.
Budget
When it comes to any business event, it is important for you to come up with a budget that you stick to. Every business will have a set budget for different applications such as equipment, software, marketing, or sales – and when it comes to work events you need to determine what you can afford and how many people you want to bring along.
Food and drink
When organising any sort of event for yourself and your employees you need to consider what will be done in terms of food and drink. For a party, food and drink is a simple thing to pull together and either a sit down meal or a buffet is always a winner. If you are heading to a trade show or a conference it may be that you plan a meal at a local restaurant after the events of the day for your staff to eat before they finish for the day. Ensuring that your employees are catered for is always important and will impact energy and morale.
Social benefit
The social aspect of a company event is always something to consider. Even if you can only manage a virtual quiz or event to bring people together, using these events as an excuse to bring your team closer together will ultimately benefit you as a business.
Consider some of these things the next time you are going to plan a staff event.
