Planning a business event is a big deal. Whether you are planning one to ring in the summer once lockdown is over or you have a yearly event that your business hosts, you have some planning to do. Most business events take place in the summer months, and that’s largely down to the promise of warmer weather. The thing is, no matter when you host a business event, if you are aiming to go outdoors with it, then you need to get your thinking cap on earlier.
It’s much harder to plan an outdoor event than it is an indoor event, as there are a lot more hoops to jump through to make this event a success. So with that in mind, let’s check out some of the things that you need to consider while you are planning an outdoor event. Let’s reduce the stress!
Do You Need A Permit?
Some outdoor events require you to have a permit for the land you are occupying, especially if you plan to erect tents and use Spirafix ground anchors, which will disturb the soil. As soon as you have located a patch of land on which to host your event, you need to figure out whether you will need to get a permit for the land you are using. The fastest way for an event to shut down is when it’s discovered without a permit.
Noise Ordinances
There are some areas that are under the guidance of noise ordinances. This is where noise is prohibited at certain times of the day. If this is the case, you may not be able to host your business event here, as it would be disruptive to the public. Talk to the local authorities and make sure that you know you are in the right place.
Ground Prep
Some facilities already exist as an outdoor event places, and it’s in these that you should aim to hold your event. These facilities are already equipped and set up to support you and cuts your workload in half. Otherwise, your option is to choose the empty field with no help and more work. It’s a no-brainer, really! Make the right arrangements and bring everything to a venue, and then sort the cleanup after.
Timed To Perfection
It’s so important that you make the right arrangements for construction, power, security and sanitation when you host an outdoor event. The right companies to help you will be versed in how to host an outdoor event properly, allowing you to have the best possible business event you could host. It needs to include the time to set up as well as the time to take everything back out again. The logistics of the event have to be taken into account, too, with the power you need for the DJ, food stations and lights!
The Pieces Of The Puzzle
From the stalls for your event to hiring toilet blocks for customers, you need to make a list of what you want to include in your event in the first place.
A business event needs to go off without a hitch, and it’s all in the planning!
